Why Small & Medium Businesses Choose Office 365

Why Small & Medium Businesses Choose Office 365

Office 365

There’s been a lot of talk these days about Office 365 and the many benefits it promises for small and medium-sized businesses. Unfortunately many business owners are either completely in the dark when it comes to Office 365, or are aware of the positive influence it can have on their workforce but are reluctant to take the plunge and migrate to the platform.

Here at Gradient Data Solutions, we’d like to think of ourselves as Office 365 specialists, having helped a multitude of SMBs realize their true potential with the power of Microsoft’s cloud-based application. So let us shed some light on the matter and you can decide for yourself if Office 365 can be of value to your business.

You already create professional documents, presentations and spreadsheets with Word, PowerPoint and Excel. However, the last time you thought about updating your software was back in the days when you could purchase Microsoft Office on CDs and then install it on your computer. Well it so happens that Microsoft has taken their flagship productivity suite to the next level - all the way up to the cloud. With the introduction of Office 365, instead of buying a physical disk and the programs as a one-time purchase, you pay a monthly fee to access Office applications online.

Your familiar Office...only better

You may ask, how will Office 365 help my business? In essence, it allows you to create documents, presentations and spreadsheets in the same way your traditional Office programs would. The added bonus is a whole host of additional features that can be beneficial for other areas of your organization.

  • HD video conferencing that allows you to conduct online video and audio meetings with your clients or colleagues. It’ll be like working together face to face.
  • Business class email addresses to build company recognition with an inbox that has no ads and massive storage space for attachments, shared calendars, and contacts.
  • Mobile Apps on iOS, Android and Windows Phones including Word, Excel, PowerPoint, OneDrive, Outlook, and much more.
  • Scalability - as your business grows, you can easily increase or decrease the amount of subscriptions you need.

Better collaboration for SMBs

The rise of cloud computing and mobile technology has forever transformed the way we work, making online collaboration not only easier, but crucial for the success of any company. Businesses that utilize Office 365 give their employees the ability to work on the same documents and files in real time. It doesn’t matter where you are or what device you’re working on; as long as you have an Office 365 account and a web-connected device, you can collaborate with your colleagues and get work done.

We’ve only just scratched the surface. Office 365’s powerful, yet easy-to-use unified communications platform makes it simple for you to create a truly collaborative work environment. Also thanks to Microsoft’s acquisition of Skype in May 2011, Office 365 allows you to easily conduct online meetings, make audio calls, and send instant messages.

More accessibility and reliability

We now live in a world where employees are mobile and need to access documents and emails whenever, and wherever they may be.. With Office 365, you can access your important business files and emails, as well as online versions of Microsoft applications from virtually anywhere, on any device, at any time. Let’s say you’re in the middle of finalizing a sales report on Excel online when your PC suddenly crashes. You can always pull out your tablet and access Office 365 through a web browser or an app. This way you can continue working on that document while one of our technicians tries to revive your computer. How’s that for productivity ?

Enterprise-level cloud security

Microsoft has made a point of emphasizing Office 365’s built-in security features to abate the concerns of anxious business users. The tech giant has gone out of its way to put together comprehensive user and administrative controls to strengthen the security of your network environment. We can assure you that Office 365 uses multiple security layers and provides 24/7 proactive monitoring to keep your sensitive data safe and secure. Updates and upgrades are constantly being rolled out to introduce bug fixes and address the latest security concerns. It’s safe to say that downtime will be kept at as close to zero as technologically possible, allowing no impact on your business or service delivery.

Cost savings

This is perhaps the most evident benefit of Office 365 and a deciding factor for most business owners. For growing SMBs like yours, making a switch to Office 365 gives you the ability to scale the number of licenses you need based on your number of employees. By adopting a ‘pay as you use’ monthly subscription model, you’ll be able to save a substantial amount of money by avoiding the large upfront capital expenses of purchasing, managing, and maintaining physical servers. The best part is that updates are automatically managed by Microsoft, saving you both time and money.

The world is shifting towards a mobile workforce and oftentimes you have to depend on employees who are not always on-site. By opting for a cloud-based solution like Office 365, you’ll be able to keep costs low and productivity high. What’s not to love about that?

Millions of business users are enjoying the mobility and feature-rich capabilities of Office 365, and it’s about time you do too. If you want to learn more about Office 365 and how it could benefit your business, please do get in touch with the experts at Gradient Data Solutions today. We’ll be more than happy to recommend the best Office 365 plans for your business and assist with the implementation process. Give us a call today at (786) 619-3832.