One tool that dramatically helps your SMB improve productivity!

One tool that dramatically helps your SMB improve productivity!

The mobility versus security debate is one that continues to be waged at a number of small and medium-sized businesses. The concepts are simple. Employees want greater mobility so they don’t need to be tied to their desk to get work done. Meanwhile, business owners are weary of embracing this technology for fear of compromising security. Honestly, both sides have a point.

In this day and age, allowing employees to have anytime, anywhere access to files and data using cloud technology gives your company a leg up on the competition. Not only will you be able to serve clients more quickly and effectively, cloud technology also eliminates a whole bunch of inefficient processes that slow down projects from reaching completion.

For example, let’s say you're making a presentation to a client with information gathered from multiple departments. This normally sees a never-ending email chain where employees edit and resend the same file over and over until it is finished. It’s long, it’s tedious, and a number of things can go wrong. On the other hand, when utilizing cloud services your team will be able to collaborate and edit files in real time eliminating the need for email file attachments.

And while cloud-based file-sync technology has proven to be effective in improving productivity, small and medium-sized business owners haven’t rushed to embrace this technology with open arms. That’s due to security concerns. Each day thousands of SMBs are victims of security breaches and data theft and it is an event that many are unable to recover from. Sure, you would love to empower your business with these cloud services, but until you can be 100 percent sure your file-sync is bulletproof, it’s a risk not worth taking.

One company is changing the game and making file-sync technology more appealing to SMBs by combining military-grade security with slick, easy-to-use features that employees crave. Gradient File Sync has improved work freedom, and in turn increased productivity, while providing unmatched security features that help ensure that your files are accessed by the only people you want.

You need business grade file sync

A lot of companies want to embrace cloud-based file sync services and there are a few big players out on the market that they usually flock to like Dropbox, Microsoft OneDrive and Google Drive. The problem with these are that they happen to be consumer grade technology and while their security is satisfactory, it can often not meet the requirement of your company. This is especially true for businesses in the healthcare and legal industry that have complex and mandatory security requirements.

That’s where Gradient File Sync comes into its own. Security features include military-grade encryption, custom or unlimited retention, remote data wipes, continuous backups and rapid restores. With Gradient File Sync’s file server enablement component, you can do away with slow VPN’s through direct access to your network server, all without jeopardizing security. Not only that, but protections are in place to monitor users and ensure someone like a former employee with a grudge cannot mass delete critical files. In fact, you are getting the same level of security found at most enterprise-level corporations. Plus you can also choose if you want to configure service to a public or private cloud which most consumer grade file sync services simply can’t do.

One service, for all devices

As we mentioned earlier, SMBs looking to compete and grow must have data that is accessible at anytime. One key feature of Gradient File Sync is that when someone updates a file from one device, that file gets updated in real time everywhere. On desktops, laptops, cell phones (iOS, Android and Windows Phone), tablets and all other locations. This means your employees will always have access to the most up-to-date information and not waste time editing or looking at old files that are no longer useful.

It’s usability is another big reason this file sync service is winning over both business owners and employees. Link sharing, download notifications and password-protected shares make sure the right information gets into the right hands. Not only does this simplify internal workflow but it also ensures all external communication and file sharing with clients is safe and secure.

No experience needed

One reason businesses are willing to sacrifice security and use a consumer-grade file sync service is the simplicity it offers. If you already use Microsoft Office understanding OneDrive is straightforward. Same thing with Google Apps for Work and Google Drive. A lot of owners also here the words “increased security” and equate it with a complicated system.

But that’s simply not the case with Gradient File Sync which uses a central dashboard that’s intuitive and easy to use. From there you can easily adjust security controls, set granular policies, take a look at usage reports and activity logs, and add or delete users in mere seconds.

Of course, installing a file sync service is useless if employees don’t embrace it. Gradient File Sync comes with a number of user friendly features that your staff is sure to love. Not only will they be happy, but their productivity is likely to increase too. For instance, employees no longer have to download files from the web before viewing as there is a web preview option that lets them checkout files beforehand. Gradient File Sync also offers mobile and web applications giving your team easy access to every file they need no matter where in the world they happen to find themselves.

Gradient File Sync vs. Dropbox

SMBs tend to rely on Dropbox for their file sync services and while it is okay on a limited scale, the service simply can’t help your company in the ways Gradient File Sync can. Let’s compare the two services in a few areas to get a better idea of how they stack up.

  • Security - Dropbox has been prone to security breaches during the past few years meaning you might want to think carefully before turning your sensitive data over to them. With Gradient File Sync, you get enterprise-level security that’s customizable to meet your requirements.
  • Functionality - Gradient File Sync is designed specifically for SMBs meaning you will be using a service that aligns with your company’s goals. Since Dropbox is only consumer-grade technology, the functionality is scaled down considerably.
  • Monitoring and Reporting - Want to know who is accessing files, what revisions are taking place and when it is happening? This is not possible with Dropbox, but you’ll have access to all this information and more with Gradient File Sync.

The bottom line

At the end of the day price matters and for the security and options available, you aren’t going to find a better value on the market than Gradient File Sync. Not only do you get top-of-the-line security and a host of management features but you also receive the same user friendliness of the more high-profile options you might already be familiar with. As far as business grade file sync services go, Gradient File Sync is affordable and will offer a significant return on investment if implemented correctly.

Making the jump to a cloud-based file sync service is a big decision and one you will likely need help with. If you want to know more about how Gradient File Sync can improve both productivity and security at your company, get in touch with Gradient Data Solutions today. We’ve assisted numerous companies in Miami with the successful implementation of cloud services and can do the same for you. Give us a call at (786) 619-3832 to get started.